Once the important projects are completed, we’ll come back to the list and work on new projects. ![]() ![]() The time you have left will be used for important one-off projects. The goal is to create time in your calendar to work on recurring tasks that are important and not-urgent.īased on the Project List, you’ll schedule the important, recurring projects in your calendar. With time-wasters and the most urgent issues out of the way, you can start working on important and not-urgent tasks. The work you do today compounds into the next time you have to perform the work. Starting with recurring projects means you have leverage in the future. If the ONE thing question didn’t bring clarity, see if you can start with the highest priority recurring project on your Project List. Spend more time working on Quadrant 2 Start with the top priority recurring projects It’s much quicker to solve a problem together. Does the problem really have to be solved? How bad is it if you just let it go?Īsk for help from colleagues if you’re stuck. Deciding to not do a task is the quickest way to complete it. Solve the most urgent problem first and continue until the list is done. Turn off your phone, chat, email and start working on the Quadrant 1 List from your Master List. This is your opportunity to take a break from running from meeting to meeting and from task to task. It’s a way to pause work and all incoming tasks, so you have time to prevent the pile of tasks from becoming larger. Taking the time to make things in order is sometimes called a firebreak. Schedule half a day (tomorrow or the day after) to solve issues and to prevent problems. This enables you to make time to extinguish fires. Add them to a Not-To Do list if you want. Remove as many tasks from this list by simply deleting them and deciding not to do them. Read the guide on how to minimise distractions. Send a friendly email and explain why you’re not joining the meeting anymore. Remove as many meetings from your calendar that don’t fit your goals, projects or tasks. Minimise distractions & time-wasters from Quadrant 4 Once you’ve made the list definite, it’s time to take action. Tasks in this quadrant should be avoided as much as possible. With constant distractions from notifications, email, chat and colleagues walking in, it’s nearly impossible to get things done. Tasks include reading newsletters, reading the news, having a long brainstorming session on a topic that we’re not implementing this quarter. Tasks in this quadrant are distractions & time-wasters. Tasks that are not important and urgent should be delegated to someone else. It’s urgent to forward the email, but not a task for you to perform. You receive the email, but you’re not a designer so you forward the email to a colleague. Let’s say an ad has been disapproved and needs to be changed quickly. Tasks in this quadrant are urgent, but not important to you or your role. Tasks that are important & not-urgent need to be scheduled to do them. If you don’t execute these tasks, they will become urgent in the future. Tasks include learning new skills, improving a process and drafting a marketing strategy. ![]() Tasks in this quadrant are most beneficial to achieving the company goals and to make progress in your career as a marketer. Tasks that are important & urgent need to be done as soon as possible, but should be prevented from working in Quadrant 2 more often. If you start your day by reading your email, this is the quadrant you’re working on. A colleague standing at your desk with a request, an urgent email coming in or a chat message you want to respond to.
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